Important Note: At its meeting on January 25, 2005, the Board amended Board Policies 10403, 10601 and 10602 (Agenda Item 9f). As amended at that January 25, 2005 meeting, Board Policy 10403 reads as shown below. However, the resolution included a “sunset” provision that read:

BE IT FURTHER RESOLVED that, in the absence of other direction by the Board of Governors hereafter given in the manner required to amend a Board Policy, this resolution shall, effective at the conclusion of the Board of Governors regular meeting during the month of January 2006, be rescinded, and the Board Policies amended by this resolution shall thereupon revert to the form in which they existed on January 1, 2005, as they may be amended by any further amendments to such policies adopted hereafter.

Privileges of Ex Officio Member of the Board of Governors 10403

An Ex Officio Member of the Board of Governors, as defined in these Board Policies, shall be entitled to the privileges of a statutory member of the Board of Governors, subject to the following:

1) An Ex Officio Member shall be allowed to sit with the Board and participate in discussions of agenda items, but shall not be allowed to vote on any matter coming before the Board or any committee of the Board, or to make any motion regarding any matter before the Board or any committee of the Board.

(2) An Ex Officio Member may be reimbursed for his or her actual and necessary expenses incurred in the execution of his or her duties as an Ex Officio Member of the Board, subject to the same requirements and restrictions as apply to reimbursement of expenses of statutory members of the Board.

(3) Unless otherwise required by law with respect to public records or public information, an Ex Officio Member shall not be allowed access to information that is deemed confidential by the Board (or by a committee of the Board respecting committee information).

(4) An Ex Officio Member shall not be allowed access to information that is deemed confidential by the President, unless otherwise directed by a majority of the statutory members of the Board or unless otherwise required by law with respect to public records or public information. In other respects, an Ex Officio Member shall be provided the same Board and committee meeting materials as are provided to statutory members of the Board.

(5) An Ex Officio Member shall not be allowed to participate in or attend executive or closed sessions of the Board (or of any committee of the Board), unless otherwise directed by a majority of the statutory members of the Board (or of the committee).

(6) An Ex Officio Member may not be elected as an officer of the Board.

(7) At the request of an Ex Officio Member, the Chair of the Board may appoint the Ex Officio Member as an ex officio member of any standing committee of the Board (other than the Executive Committee and the Personnel, Curriculum and Instruction Committee).

(8) An Ex Officio Member shall be allowed to attend and participate in any open meeting discussion at any Board or committee meeting.

(9) An Ex Officio Member shall not be authorized to consult with or request an opinion of College Legal Counsel.

(10) An Ex Officio Member shall observe all rules, regulations and policies applicable to statutory members of the Board, and any other conditions, restrictions or requirements established or directed by vote of a majority of the statutory members of the Board.

(Adopted 7/25/00) (Amended 3/27/01;1/25/05)