Welcome to the Metropolitan Community College External Facility Information Site. In this section you will have access to the College's external facility procedure, contact information, timelines and request forms.

Priorities for use of College facilities are as follows:

• First priority - Credit and non-credit educational programs of the College
• Second priority - Meetings and events where the primary participants are College Users and approved student meeting and events
• Third priority - Meetings and events of Community Users sponsored by the College, external programs that contribute to the academic mission of the College, and non-profit groups and organizations
• Lowest priority - Meeting and events sponsored by for-profit organizations and private use groups (revenue-generating activities not allowed)

Note: Use of College facilities by non-College groups shall not be scheduled on a routine basis.

Publicity

• Public information distributed by Community Users utilizing College facilities shall not indicate that the event is a College-sponsored activity.
• Promotional and advertising materials to be distributed on or off campus must be reviewed and approved by the Director of Marketing and Public Relations prior to their use.

Rights of Rejection

• At all times, the College reserves the right to reject any application to use College facilities or property.

External Facility Request Procedures

Applications to use College facilities by Community Users groups shall be processed through the Event Services department with final approval made by the Facility Users Group and the College President (or the President's designee).

1. The Community User contacts the Events Services department. Requests from Community Users must be received 30 days prior to facility use. Requests made less than 30 days in advance of activity are subject to refusal.
2. The Community User submits request by completing:

   a. The External Scheduling application form for facility use

   b. Hold Harmless Agreement

3. Mail the application to Hanne Kruse, Event Services Coordinator, P.O. Box 3777, Omaha NE 68103-0777.
4. Submitted requests are forwarded to the Facility User Group and the College President (or the President's designee)
5. Event Services contacts the Community User requestor to let them know of initial facility use approval.
6. With initial approval the Community User then must provide within two weeks of the scheduled use:

   a. A Certificate of Liability Insurance with Metropolitan Community College as an additional named insured in the coverage amount of $1,000,000 minimun for the duration of the approved Community User activity.  If the Community User does not have liability insurance coverage, the College will direct them to a insurance carrier who can provide coverage for their specific event.

   b. A signed written Facility Use Agreement outlining agreed upon  fees for facilities, equipment and services including deposit requirements, cancellation policy and an outline of specific duties and responsibilities of each party.

   c. No waivers of fee or expense charges will be allowed for Facility Use

• Community User applicants will receive final approval for facilities use if, to the reasonable satisfaction of the College President (or the President's designee), and via the application and Facility Use Agreement and any requested supporting or related documents, all applicable requirements for facilities use have been met.

1. For more information call (402) 457-2241.
2. Event department fax number (402) 457-2884.

The following links provide the necessary information to request use of College facilities:

• External Scheduling Request Document

• Hold Harmless Agreement Document

• Facility Use Procedure Memorandum - Index No. IX-2

• Metro Campus Locations
• College Events Calendar
• Certificate of Liability Insurance