Metropolitan Community College is a comprehensive community college supported by the taxpayers of Dodge, Douglas, Sarpy and Washington counties. It provides high quality educational programs and services, primarily in career preparation and general education, to people of all ages and educational backgrounds.
Purchasing Objectives and Responsibilities
The Purchasing Department procures the supplies, equipment and contractual services necessary to operate Metropolitan Community College. Other functions include:
- Execute the expenditure of college funds so that the greatest value per dollar expended is achieved for the benefit of the College in conformity with ethical practices of the purchasing profession.
- Conform in principle and practice with the laws of the state and with policies established by the MCC Board of Governors.
- Serve and facilitate the objectives of the college, to make commitments in a consistent and orderly fashion and to foster a high standard of public relations within the College and externally to interested parties who are concerned about the expenditure of public funds, such as vendors, taxpayers, legislators, and auditors of various agencies.
- Assure all vendors seeking to transact business with the College of fair and equitable treatment at all times.
- Protecting the interests of all parties through objectivity.
- Conduct all purchasing transactions on the basis of merit and objectivity and to further safeguard each transaction from outside influence, conflict of interest, prejudice or bias.
What We Buy
The Purchasing Department procures supplies, services, and equipment to support academic, administrative and facilities management operations. Purchases include, but are not limited to, office furnishings, office supplies, computer equipment and supplies, software, and a multitude of maintenance, operating and repair items.
Awarding of Contracts
Purchasing decisions in awarding College contracts are made without prejudice or favoritism. Awards are made on the merits of the bid, such as vendor compliance with specifications, price, delivery, service, terms and conditions.
Bids and Quotations
Securing of price quotations, taking of bids and the negotiation of all conditions of sale for all purchases or contemplated purchases on behalf of the College are the sole responsibility of the Purchasing Department.
Most College purchases will be done on an informal quotation basis. Prices secured on a quotation basis are considered confidential and are not to be discussed with vendors by departmental personnel. Inquiries concerning prices received from vendors by departmental personnel are to be referred to the Purchasing Department.
When the purchase price warrants, bids will be solicited on a formal, sealed basis. Such bids will be advertised, opened and read at a stipulated time. Interested parties are encouraged to be present at the time of the opening.
The following purchasing guidelines shall be observed:
- If the cost of the purchase is $10,000 or less, the purchase shall be made by unrestricted, open market purchase, except for sole source items. The President shall be authorized to approve such purchase orders up to but not in excess of $10,000.
- If the estimated cost of the purchase exceeds $10,000 but is less than $25,000, the purchase shall be made by a competitive, informal bidding process in which quotations and/or bids are solicited from at least three independent vendors, or as many independent vendors as are reasonably and practically available if less than three
- If the estimated cost of the purchase is $25,000 or more, the purchase shall be made by a competitive formal sealed bid process in which bids are to be solicited from at least three independent vendors or as many independent vendors as are reasonably and practically available if less than three.
- If the estimated cost of purchase is $25,000 or more, an invitation to bid is published at least once in a legal newspaper circulated in the College’s four-county area, excluding single or sole-source items.
- Purchases in excess of $100,000, are required to have prior approval by the Board of Governors.
In soliciting quotations and bids, the College will make extra efforts to encourage quoting and bidding by potential vendors known to be owned and operated by females or members of minorities.
- Give first consideration to the objectives and policies of my institution.
- Strive to obtain the maximum value for each dollar of expenditure.
- Decline personal gifts or gratuities.
- Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.
- Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
- Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
- Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
- Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbritration or other third party review, insofar as the established policies of my institution permit.
- Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
- Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
- Foster fair, ethical and legal trade practices.
Counsel and cooperate with NAEP Members and promote a spirit of unity and a keen interest in professional growth among them.
The Purchasing Department is on the Fort Omaha Campus, 30th and Fort Streets,
Building 30, Omaha, NE 68111. The phone number is (402) 457-2401, fax: (402) 457-2395 and email: Purchdept@mccneb.edu.
You may obtain specifications for bids, quotes and requests for proposals through our office. Vendors are welcome to visit our office to discuss their capabilities. Please contact us in advance to schedule an appointment. We may, on occasion, direct you to other college departments as necessary.
It is the policy of Metropolitan Community College not to discriminate on the basis of sex, age, disability, race, color, religion, marital status, veteran's status, national or ethnic origin, or sexual orientation.